Five Essential Steps to Improve Your Writing Style

When writing, it is key to figure out your writing style, although, some basics are fundamental no matter what style you pick. The writing style can change tone and voice, depending on the purpose. 

Writing can be difficult for those who do not write regularly. Finding the words you want to convey can seem like they are impossible to figure out. Although, some steps can help you improve your writing style. 

Whenever you begin writing make sure you avoid long sentences and filler words. This can be difficult, in the beginning, but a Wordcounter can help you cut down those unnecessary sentences. 

Using shorter paragraphs also makes your writing look better and you can achieve that by outlining your work beforehand. Lastly, you want to review or edit your work. One last read-through won’t hurt and can save you from costly grammatical errors. There is a lot to get through so let’s get started.

How to Avoid Long Sentences?

The goal is to have a clear and concise voice when writing. Consecutive long sentences make the flow of the paragraphs weird and hard to read. Each sentence can get to the point without being wordy.

Short sentences allow the reader to comprehend what you are trying to convey. If you have one long sentence, try to break it down into two. Although it is suggested to use short sentences, not all of them should be. 

A combination of both would allow for a smoother read for your viewers. To help you try a word counter, they count your words, sentences, and paragraphs with a built in spell check. Some writing assignments come with a word count, so it is perfect for students who have certain requirements to abide by. 

Lose Those Filler Words

Sometimes it can be hard to explain or get a point across, and this causes filler words to be used. We tend to write the way we speak casually in conversation and those filler words start to take over the page. 

We also use filler words to make us sound more complex. Too many compound sentences can create those longer sentences referenced earlier. A great way to get rid of filler words are wordcounters and avoiding redundancies. 

Redundancies can occur when you want to explain something with repeated words or ideas. Eliminating one of those thoughts can save you if you have a word count issue. 

Shorter Paragraphs

You do not want to end up with long paragraphs of examples and explanations trying to get a point across. This can not only cause the reader to get uninterested or distracted. Having manageable paragraphs that are easy to comprehend are key.

Blog posts thrive on having short paragraphs that are easily skimmable. The article is broken up into short paragraphs and categorized by separate headings. 

Not all pieces of writing follow this same style. An academic paper is written differently than a blog post. Each has a different tone and format. Make sure you take into account who, or what you are writing for. 

Should I Outline My Paper?

Staring at a blank word document is one of the worst feelings you can have. Struggling to type a word knowing you will eventually delete it and starting at square one. Too many times has this happened, adding on hours of procrastination. 

Outlines help organize your ideas, and give your writing a flow. Starting without a plan can lead to writer’s block. Your outline does not have to be complex, it can contain simply the headings you want the paper to contain. 

Or, you can have the headings and maybe the first sentence you want each section to start with. If the paper is more complex the outline might need to be longer. In high school they told you a paper consisting of an introduction, four to five body paragraphs, and a conclusion. That in itself, is a form of an outline. 

Review/ Edit

Yes, you finally finished writing your paper and you feel accomplished. You are not done yet, that paper is full of errors and it is time to bring out the figurative red pen. 

When you read through your paper, slow down and read it aloud. Sometimes when we read in our head it sounds different. What you have written should be considered the first draft. While you are proofreading, check for tone, structure and grammatical errors. 

Thankfully there are tons of software that can pick up on spelling errors and grammar usage. Make sure you use these; they can be a life saver, and protect you from mistakes. 


Writing is not simple, especially the higher you get in your profession or grade. It seems like more rules or pointers you have to remember. It is important to get something on the page. 

Having something on the page gives you an idea or something to edit. Everything will not be perfect on the first draft, so you can forget that. Using these steps will give you a start in how to proceed forward.

Avoid those long sentences by deleting those filler words. If you need help try out a wordcounter, or editing software. Do your best in writing shorter paragraphs to get your point across. Give yourself a head start with an outline, so you can have a roadmap on where you want that paper to go. Lastly, edit your paper until it has a clear and concise point of view.

Now, go out and start that paper you have been waiting to write with your new found knowledge.

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