Business

Do you know the basics of Project Management?

The ability to deliver projects on schedule, on budget, and aligned with business goals is key to gaining an edge in today’s highly competitive global business Project Management environment. This is where project managers come in. Project managers have an incredibly complex assignment, one that blends organizational skills, an analytical mind, and adept interpersonal abilities. Do not undermine these valuable skills at all.

The roots of project management can be traced as far back as the building of the Pyramids in Giza and the Great Wall of China. However, the modern development of project management began in the 19th century when railway companies purchased tons of raw materials and employed thousands of people to work on the transcontinental railroad.

Project Management

Project management focuses on planning and organizing a project and its resources. This includes identifying and managing the lifecycle to be used, applying it to the user-centered design process, formulating the project team, and efficiently guiding the team through all phases until project completion.

Project Management

Through proper project management, you can assure that the purpose/vision and goals of the project are maintained, all while supporting the audiences’ tasks and objectives.  Additionally, you avoid risks and effectively and efficiently use your available resources.  It also helps the team members to understand their responsibilities, the deliverables expected, and the schedule everyone needs to follow to complete the project on time and within budget.

A project is a temporary effort to create a unique product, service or result. A project has a definite start and end. A project management plan is created by a project manager. This plan requires a buy-in from all stakeholders. The plan should be realistic, time-bound and achievable.

Projects drive change and result in benefits.

What is meant by Operational Work?

An organization can either have operational work or project work. The difference between operational work and project work is that the operational work is always ongoing whereas project work has a definite end.

What is a Program?

A group of projects is termed as a Program. There are several projects carried out in an organization and managing these projects independently becomes a challenge for the organization. Hence, a group of related projects is combined together in a program.

What is a Portfolio?

A portfolio includes a group of programs and individual projects that are implemented to achieve a specific strategic business goal.

The roots of project management can be traced as far back as the building of the Pyramids in Giza and the Great Wall of China. However, the modern development of project management began in the 19th century when railway companies purchased tons of raw materials and employed thousands of people to work on the transcontinental railroad.

What are the stages of project management?

The five project management process groups are:

  • Initiating: The goal for this phase is to define the project.
  • Planning: This phase includes developing a roadmap for everyone to follow.
  • Executing & Monitoring: In this stage, the project team is built and deliverables are created. Project managers will monitor and measure project performance to ensure it stays on track.
  • Closing: The project is completed, a post mortem is held, and the project is transferred to another team who will maintain it.

In short, project managers are responsible for the planning, executing, monitoring, controlling, and completion of projects. However, that is just the tip of the project management iceberg. Here are a few of the main project manager responsibilities:

  • Build the plan: Project managers are in charge of plotting out the most realistic course for the project. The plan must include the project scope, timeline, and budget. This can also include identifying the right tools for the job.
  • Join a team: Identifying the right team is essential for success. Every project team will vary depending on the scope of the project and the activities required completing the project. Finding experts and subject matter experts for each of the required tasks is a good thing.
  • Assign tasks: Project managers should always provide their team mates with a detailed and clear description of the specific tasks & a workflow for the rest of the project. Although each team member will be responsible for their own allocation, many tasks will require coordination from internal and external team members.
  • Group lead: Now that the group is assembled and their tasks are assigned, the project manager should keep the machine more fat. This will include looking at individual entries for rehabilitation, identifying and clearing the road, negotiating differences, maintaining team morale, and providing training and counseling.
  • Budget control:

  • Most projects will require specific costs, which means that understanding how to put a project budget together with cost control is essential to success. This will include comparing actual project costs, as well as adjusting the project schedule if necessary.
  • Time management: As a budget, project managers are assigned to keep everything in the system so that the team meets the deadlines for completion. This will require establishing real-time deadlines throughout the project lifecycle, communicating regularly with their team for status updates, and maintaining a detailed plan.
  • Stakeholders Involved: Stakeholders play a major role in your project. They are influential people usually involved in the project. Project managers are required to maintain a healthy relationship and keep the line of communication clear with all the stakeholders that not only help prevent road closures and empower your team, but also create unnecessary bottles and disrupt the project if they are unhappy with direction.
  • Handover project: The fact that project objectives are presented does not mean that the project manager’s task is complete. The project manager should now present the project to the team that will manage, maintain, and move forward. In the meantime, the project manager will no longer be “human” and given a new project.
  • Write down the process:

  • Identifying and documenting the “lessons you’ve learned” is not only good for generating growth for your project manager, but also for conveying the experiences of other teams in the organization for future use. This will help others avoid making the same mistakes, or use the shortcuts found.

During World War II, military and industrial leaders used increasingly sophisticated management tactics, eventually leading to more general processes such as critical means. Thus, project management is not just a process of setting input and output. Together it becomes a role that needs to be pursued to improve not only you but the organization and team you are participating in. A project is not a common occurrence. Daily operations or repairs are not considered a project because they have no defining start and beginning.

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