Technology

Advantages of Having a Cloud-Based Access Control System

I think we can all agree that access control is one of the primary functions of management. Regardless if it’s in an office environment or an apartment building, having an effective system to manage the granting and revocation of access is a critical component in any business operation. There are many ways of managing control but perhaps the most widely-used method right now is cloud-based access control. This method of managing control is a step up from the traditional systems, which are non cloud-based. This enables the management to do functions that were previously unavailable to them or impractical to maintain. In this article, we’re going to show you the key differences as regards cloud-based vs non cloud-based access control systems.

Convenience of Expansion and Scalability

One of the biggest challenges in business is to undergo expansion. This may be in the form of renovating a building or opening a new branch elsewhere. Regardless, the reason why it has become a point of consideration is because access control systems were traditionally very specific networks when it comes to installation. Meaning, there were lots of planning and pre-installation assessments that needed to be done when it comes to business expansion. Not only does this make the expansion process a lot more lengthy and time-consuming but it also adds up to the cost of the project. These expenditures typically go into the assessment of the building, modifications needed to fit the wires and cables of traditional systems, as well as the setup process for the equipment themselves. In contrast, it is undeniably much more convenient to expand when it comes to cloud-based systems. Since practically everything is operated and stored on cloud servers, you won’t have to set up a physical storage unit or individually plug the cables and extensions. With a cloud-based system, you can easily sync and monitor each part of the system in an integrated application or website.

Collaboration and Remote Functions

As is with most remote types of jobs, collaboration is a little bit more convenient and practical. For example, in a cloud-based system, managers won’t have to stay on-site all the time. They can work elsewhere yet still perform the functions required of them like monitoring the entry of visitors, locking/unlocking doors, etc. Since cloud-based systems are very accessible, managers can also easily appoint a person or a group of people to maintain the access control system.

Data Security

It goes without saying that a non cloud-based access control system will have to rely on some sort of physical storage unit in maintaining all related data and information. The main issue with this is of course data security. In such a system, data can be easily damaged, get lost, or hacked. This could be in the form of natural disasters, power outages, hardware failures, or even infiltration. In comparison, a cloud-based system typically makes use of multiple copies and duplicates, which are stored on a cloud server. This means that all the relevant data and information is kept away from threats and there is also a reliable means of recovering data if emergencies occur.

Overall Cost

The final advantage of a cloud-based access control system pertains to the overall cost of the system. Initially, a cloud-based system will definitely require more resources to acquire upfront. This is because these types of systems are typically more advanced and include more features as compared to traditional systems. However, this high initial cost is usually offset by very low maintenance. Unlike traditional systems where you have to regularly troubleshoot, check wires, and replace worn-out parts, a cloud-based system is pretty much maintenance-free. All the troubleshooting is performed by proprietary software. Little-to-no wirings means less cable management issues. And fewer parts overall will mean that fewer things could go wrong. At the end of the day, these savings will far exceed the cost you have to pay during acquisition. And most importantly, the advantages you gain from such a system makes it a more worthwhile investment.

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